Birthday Celebration (10 to 50+ guests)

Details Description

Initial Consultation:

• Conduct an initial meeting to understand the client’s event requirements, objectives, and vision.
• Discuss event details such as date, theme, budget, and desired outcomes.

Concept Development:

• Brainstorm and develop creative concepts and themes for the event that align with the client’s vision.
• Present concept ideas including décor, entertainment, and activities.

Venue Selection and Setup Arrangement:

• Research and propose suitable venues that meet the event’s requirements (capacity, location, ambiance).
• Coordinate site visits and negotiate contracts with selected venue(s).
• Manage venue setup, including floor plans, seating arrangements, and any special setups.

Vendor Coordination:

• Source and coordinate with vendors such as caterers, florists, decorators, photographers, and rental companies.
• Manage vendor contracts, timelines, and payments.

Logistics Management:

• Develop a comprehensive logistics plan covering transportation, setup, and teardown.
• Coordinate deliveries, load-in/out schedules, and equipment rentals.

Entertainment and Activities Planning:

• Plan and arrange entertainment options (live bands, DJs, performers) and activities (games, workshops) based on the event theme and audience.
• Coordinate schedules and technical requirements for performers.

Decorations and Ambiance:

• Design and coordinate event décor to enhance the venue’s ambiance and reflect the event theme.
• Source and arrange for decorations, lighting, signage, and floral arrangements.

Catering and Menu Planning:

• Collaborate with caterers to create a customized menu that fits the event’s theme and dietary preferences.
• Arrange tastings and finalize menu selections with the client.

Guest Management:

• Manage guest invitations, RSVPs, and seating arrangements.
• Provide guest communication and support throughout the event planning process.

Budget Oversight:

• Develop and manage the event budget, tracking expenses and ensuring adherence to financial constraints.
• Provide regular updates to the client on budget status and adjustments.

On-Site Coordination:

• Oversee event setup and execution on the day of the event.
• Manage onsite logistics, troubleshoot issues, and ensure everything runs smoothly according to plan.

Post-Event Follow-Up:

• Conduct post-event evaluations and gather feedback from clients and guests.
• Handle post-event tasks such as vendor payments, return of rentals, and client debriefings.

Does not include:

Passthrough cost for all required services