Complex Events Planning: Package A (Group of 100+)

Details Description

Identify Client Objectives & Goals:

• Conduct thorough discussions to understand the client’s event objectives, goals, and vision.
• Define key success metrics and outcomes desired from the event.

Propose Appropriate Venues in Line with Budget:

• Offer venue options that fit the client’s budget, capacity requirements, and location preferences.
• Provide detailed venue comparisons including amenities, accessibility, and suitability for the event type.

Propose Creative Event Solutions:

• Brainstorm and propose innovative event concepts and themes that align with the client’s goals and brand identity.
• Present creative ideas for activities, entertainment, and engagement strategies.

Group Accommodation Arrangement:

• Coordinate group accommodation bookings for event attendees.
• Offer a range of accommodation options (hotels, resorts, etc.) based on budget and proximity to the event venue.

Transportation Arrangement and Change Management:

• Arrange transportation logistics for attendees, speakers, and VIPs.
• Manage any changes or adjustments to transportation schedules efficiently.

Air Travel Arrangement (if required):

• Facilitate flight bookings for attendees, speakers, and event staff as needed.
• Coordinate with airlines for group bookings and special requirements.

Meal Arrangement (Breakfast / Lunch / Dinner):

• Plan and organize catering services for meals throughout the event (breakfast, lunch, dinner).
• Cater to dietary restrictions and preferences of attendees.

Organize Event Branding and Décor (if Required):

• Design and implement event branding elements such as signage, banners, and promotional materials.
• Coordinate décor themes and setup to enhance the event atmosphere.

Audio Visual and Stage:

• Provide audio-visual equipment and technical support for presentations, performances, and speeches.
• Arrange stage design and setup including lighting, sound systems, and backdrops.

Attendee Management Onsite Support:

• Manage attendee registration, check-in, and badge distribution onsite.
• Provide onsite support staff for attendee queries and assistance throughout the event.

Does not include:

Passthrough cost for all required services