Complex Events Planning: Package B (Group of 50+)

Details Description

Identify Client Objectives & Goals:

• Conduct thorough consultations to understand the client’s specific objectives, desired outcomes, and the purpose of the event.
• Define key performance indicators (KPIs) and success metrics that align with the client’s goals.

Propose Appropriate Venues in Line with Budget:

• Research and recommend venue options that fit within the client’s budget constraints.
• Consider factors such as location, capacity, amenities, and suitability for the event type (e.g., conferences, weddings, corporate retreats).

Propose Creative Event Solutions:

• Brainstorm and present innovative event concepts and themes that resonate with the client’s objectives and target audience.
• Offer creative ideas for interactive activities, entertainment, and engagement strategies to enhance attendee experience.

Group Accommodation Arrangement:

• Coordinate accommodation bookings for event attendees, speakers, and VIP guests.
• Negotiate group rates with hotels or resorts and manage room block allocations to ensure availability.

Transportation Arrangement and Change Management:

• Arrange transportation logistics for attendees, including airport transfers, shuttle services, and local transportation options.
• Implement effective change management processes to accommodate any last-minute adjustments or attendee itinerary changes.

Air Travel Arrangement (if required):

• Facilitate flight bookings for attendees, speakers, and event staff as needed.
• Coordinate with airlines to secure group bookings, manage seat preferences, and handle special requests.

Meal Arrangement (Breakfast / Lunch / Dinner):

• Plan and organize catering services for all meal requirements during the event, including breakfasts, lunches, dinners, and refreshment breaks.
• Cater to dietary restrictions, allergies, and cultural preferences of attendees.

Organize Event Branding and Décor (if required):

• Develop a cohesive branding strategy for the event, including logo design, signage, banners, and promotional materials.
• Coordinate with decorators and designers to create thematic décor elements that enhance the event atmosphere and reinforce brand messaging.

Audio Visual and Stage Management:

• Provide comprehensive audio-visual solutions tailored to the event’s technical requirements.
• Manage stage design and setup, including lighting, sound systems, projector screens, and podiums for presentations and performances.

Attendee Management and Onsite Support:

• Implement efficient attendee registration and check-in processes using advanced event management software.
• Assign dedicated onsite staff to provide support throughout the event, address attendee inquiries, and ensure a smooth attendee experience.

Does not include:

Passthrough cost for all required services